ChatGPT prompts for window cleaners (2026)

Updated Oct 17, 2026 · Prices as of Oct 2026 · Some links may be affiliate links (disclosure)

Window cleaning is a route business. The money is in recurring customers on a schedule, add-ons like screens and tracks, and quotes you can give from a street view. ChatGPT helps with the writing that keeps that machine running: quotes, reminders and offers.

Tell it how you price (per pane, per window or per house), your add-ons and your recurring discounts. Don't paste customer addresses or gate codes.

Quotes from a street view

Inquiry to quote: "Turn these details into a friendly window cleaning quote for a homeowner: [number of panes / stories / interior+exterior / screens / hard water noted, price]. List what is included, what is not (screens, tracks, skylights if separate), dry-time or streak expectations, and how to book. Under 200 words."
Pane vs story pricing: "Explain in plain English how we price by [pane count / story / square footage of glass] using these rules and prices: [details]. Keep it clear for a first-time customer."
Hard-water / mineral add-on: "Write a short, calm explanation of our hard-water and mineral-deposit treatment add-on at $[price], what it covers, what results we can realistically promise after one visit, and that severe etching may not fully reverse. Under 120 words."
Screens, tracks, skylights: "Add a short option block for cleaning [screens / window tracks / skylights / solar screens] at $[prices] to this window quote: [quote text]. Keep the same tone."
Commercial / storefront bid: "Write a short proposal for window cleaning a [storefront / office / HOA building] with about [panes / stories], cleaned [frequency]. Include scope, after-hours access note, insurance placeholder and price $[price]. Under 220 words."
Price objection: "Write a polite reply to a customer who says our quote is higher than another cleaner. Explain what is included (pure water or method, screens if included, insured crew, ladder/safety, satisfaction follow-up) without bashing competitors. Under 100 words."

Booking and reminder texts

Confirm booking: "Write a short text confirming window cleaning on [day] between [window]. Ask them to unlock gates, secure pets, clear items from windowsills if interior is included, and reply C to confirm. Under 45 words."
On my way: "Write a friendly text from a window tech named [name] saying they are about [X] minutes out. Under 25 words."
Quote follow-up: "Write a two-sentence text following up on a window cleaning quote I sent [X] days ago. Friendly, no pressure, mention an open slot on [day]."
After-job tip: "Write a short thank-you text after we finished their windows today. Mention keeping screens off until dry if needed, and include a review link placeholder. Under 50 words."
Win-back: "Write a friendly email to past customers we have not cleaned for in [X] months, with a [offer] if they book by [date]. Under 120 words."
Recurring / maintenance plan: "Write a short text after a first clean inviting the customer to a [monthly / quarterly / twice-yearly] window plan at $[price], with a small discount of [offer]. Under 50 words."

If you quote and schedule often, run it in Jobber or Housecall Pro so customers can book and pay a deposit online, and use ChatGPT to tighten the wording.

A worked example: the recurring-service offer

"Write a short text to a customer whose windows we cleaned today, offering recurring service: exterior only every 3 months at $[price], or inside and out twice a year at $[price], both [X]% off our one-time rate. Include a booking link placeholder. Friendly, under 60 words."

Check the prices and discount math. Send it the same day while the windows still look great. Then put recurring customers on a schedule in your field app so reminders go out without you.

Recurring and seasonal offers

Season calendar: "Lay out a year of marketing for a window cleaning business in [region]. For each month, list what to promote (spring pollen clean, pre-holiday guests, post-winter hard water, realtor showings, storefront shine, fall leaf season) and one post idea. Stay practical, no fear-mongering."
Spring cleaning email: "Write a short email announcing spring exterior and interior window cleans for [offer], with a booking link placeholder and a deadline of [date]. Under 120 words."
Hard-water post: "Write a Facebook post for homeowners in [town] about hard-water spots on glass. Helpful tips, honest about what one visit can and cannot fix, soft CTA. Under 80 words."
Realtor / property manager pitch: "Write a short email to local realtors and property managers offering fast turnover window cleans with photo checklists and preferred pricing. Under 120 words."
Storefront / HOA pitch: "Write a calm FAQ answer or short pitch for recurring [storefront / HOA] window cleaning on a set schedule. Only use these facts: [facts]. Under 100 words."

Canva turns the text into a flyer in a few minutes. For email, Mailchimp is fine at this size.

Crew and safety checklists

Job checklist: "Create a short on-site checklist for a residential window clean: protect landscaping and floors, method (squeegee / pure water), screens and tracks if included, post-inspect with customer, payment. Bullet points a tech can check off."
Customer preferences: "Rewrite these customer preferences into clear crew notes: [notes]. Sections: interior vs exterior priority, pets, hard-water panes to focus on, do-not-open windows, entry instructions placeholder."
Streak / etching found: "Turn these notes into a polite message explaining etched glass or a permanent spot we found: [notes]. Set honest expectations and offer next steps. Under 100 words."
Translate: "Translate this crew checklist into Spanish in simple, clear language: [checklist]."

Google review replies

Positive review: "Thank this happy reviewer of my window cleaning business: [review]. Thank them by first name, mention interior/exterior or the home type if they did, under 50 words, no emojis."
Negative review: "Reply to this negative review about streaks, missed panes or hard water: [review]. Stay calm, apologize, do not argue or share private job details, and invite them to call so we can make it right. Under 80 words."
Review request: "Write a review request text for after today's window cleaning. Include a link placeholder, under 40 words."

To send review requests automatically after every job, look at NiceJob.

Where ChatGPT falls short

It will invent prices, part numbers, warranty terms and code details if you don't give them. Paste in the facts, then check every number before you send.
It doesn't know the building. Height, access and roof work need your own safety check and the right equipment, not a checklist from a chatbot.
Hard water stain removal promises are risky. Test first.

You don't need a paid plan for this. Free covers it, Go ($8/mo) is the cheap upgrade if you run into limits, and Plus is $20/mo. Pricing as of Oct 2026. Prefer another assistant? See how ChatGPT compares.

FAQ

How do window cleaners use ChatGPT?

Mostly for quotes, reminder texts, recurring-service offers and review replies. It also helps write simple checklists for new crew members.

Can ChatGPT estimate window counts from a photo?

Do not rely on it. Count from street view or a site visit yourself, then let ChatGPT turn the count and your prices into a quote.